Human Resources Assistant

Maiduguri, Borno State, Nigeria

Full Time

Human Resources

Entry Level

Company Overview

Action Against Hunger is an international humanitarian organization committed to ending world hunger. For almost 45 years, across countries, we have been working to fight undernutrition and support communities affected by crisis across the globe.

We carry out innovative, lifesaving programs in Health, Nutrition, Water, Sanitation and Hygiene, Mental Health and Psychosocial Support, Food Security and Livelihoods and Social Protection.

Action Against Hunger began operations in Nigeria in 2010 in response to the high rate of chronic malnutrition in Northern Nigeria, focusing on integrated programming. Action Against Hunger currently implements multi-sectorial humanitarian and development interventions in Northeast and Northwest Nigeria, funded by AFD, EU/ECHO, French Government, GAC, GFFO, SIDA, US Government, and WAM Foundation.

Action Against Hunger is currently looking to fill the role of HR Assistant to provide support on all HR related activities in the base that are in line with ACF HR Nigerian mission’s procedures.

Position Details

Reporting to: Human Resources Officer
Proposed start date: January 2026
Work location: Maiduguri, Borno State

Key Responsibilities:

Mission 1: Office management and communication

Daily, inspect and maintain the exterior premises (grounds and office building)
Liaise with Logistics to ensure that faulty and damaged equipment is replaced or repaired
Manage the stocking of the stationery store in coordination with Logistics, and place appropriate orders to restock supplies
Ensure sufficient supply of office cleaning items and materials, and work with the Officer to replenish them monthly
Handle accommodation bookings for ACF staff and guests visiting
Facilitate the integration of new employees and place orders for business cards and ID cards for new staff
Provide day-to-day management of staff directly under his/her responsibility (Janitors)
Educate new joiners about the ACF performance appraisal system and support adherence to timelines for individual action plans, monthly check-ins, probationary reviews, mid-term assessments, and annual appraisals.
Responsible for the monthly filing and archiving of all HR documents, such as training certificates, leave forms, extension letters, record updates, and completed performance records
Handle conference hall booking tracker
Support new staff documentations and the creation of personnel files
Regularly update and manage communication boards, contact lists, and the monthly trackers

Mission 2: General HR administrative support in the base

Support new staff onboarding, documentation, and creation of personnel files
Track and maintain participants' records for training and Performance Appraisals.
Maintain a database of all staff information, documents, expiration dates, etc., and follow up with the appropriate staff member to get any missing documents or information
Provide administrative support for staff welfare programs/activities
Support the HR team in all aspects of recruitment when needed
Assist the base HR Officer in the practical organization of training as requested
Prepare HR files for audits and verification visits
Assist in travel management, including booking tickets and ticket reconciliation for finance documentation
Assist the base HR Officer in the practical organization of training as requested
Track and maintain participants' records for training and Performance Appraisals (PAs, 10-minute conversation)
Assist in preparing reports such as immigration reports
Cover for the HR Officer while on leave or out of the office on any purpose

Mission 3: Support the HR Team in Casual workers and seconded staff management

Ensure all submitted daily hire activities documents are processed and submitted to finance promptly
Support for new seconded staff and casual staff, verification, and documentation
Support in seconded staff monthly vetting payroll for payment
Ensure all submitted daily hire activities documents are processed and submitted to finance promptly
Support in the new seconded staff verification and documentation
Prepare payment schedules for daily workers, including seconded staff and hotel expenses.
Prepare HR files for audits and verification visits.
Maintain confidentiality regarding all HR-related matters.
Support the team to ensure proper administration for exiting staff, including issuing early notice, filing documents correctly, and conducting exit interviews.
Maintain the documents tracker for submitted payment schedules
Maintain confidentiality regarding all HR-related matters

Additional responsibilities

This job description is not intended to be all-inclusive, and the employee will also perform other related tasks as required. The employee will be responsible for reporting and communicating progress and achievement of the specific assigned task.
Maintenance of high technical standards;
Professionally conduct all duties following Action Against Hunger Nigeria mission staff regulations, Action Against Hunger mandate and charter, including promotion of gender equality.

Position Requirements:

Bachelor’s degree in fields related to HR, Administration and Management
2 years’ work experience with at least 1 year in a related role; Previous experience working for INGOs an asset, particularly health-related INGOs
Understanding of national labor law and employment norms and practices;
Excellent verbal and written communication skills;
Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
Computer literate and proficient in MS Office, including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook);
Working experience with Homere payroll software.
Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
Able to maintain confidentiality;

At Action Against Hunger, we foster a work culture that champions diversity, equity, and inclusion. We are committed to creating an environment where every employee feels valued, respected, and empowered to thrive

Application Deadline:
Monday, 5^th January 2026 at 05:00 pm (Nigerian Time)

Important Notice:
Action Against Hunger does not charge any fee at any stage of the recruitment process – this includes application, interview, or processing fees.

Our Commitment:
We are dedicated to preventing all forms of unwanted behavior in the workplace, including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct. We are equally committed to safeguarding the welfare of children, young people, and adults. We prioritize hiring individuals who embody and uphold our core values.

Equal Opportunity Employer:
Action Against Hunger is an Equal Opportunity Employer. We do not discriminate based on race, colour, religion, gender, national origin, age, disability, or genetic information.
Qualified women are strongly encouraged to apply.

Recruitment Process:
All shortlisted candidates will undergo thorough reference and background checks and are expected to adhere to the organization's standards and principles.

Employee Benefits Include (but are not limited to):

100% health care coverage
Free and direct access to Talent Soft e-learning platform
Maternity or Paternity leave
Compassionate leave for a hospitalized child
Creche facilities for babies

Application Instructions:

All applicants MUST answer every question in the application form. Incomplete applications will not be considered.

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Educational Qualifications (e.g BSc Economics, MSc Business Management)*

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Do you have experience using Homere or any payroll Software? If Yes, please state the software*

State your Current Position/Employer/Duration (e.g Pharmacy Supervisor/Action Against Hunger/Feb 2021 to Feb 2022)

Provide Summary of your Work Responsibilities (not more than 300 words)
Example:

1. Maintain an organized and clean pharmacy in the warehouse: the drugs must be properly stored and organised in a hygienic and clear way according to Action Against Hunger’s rules of the classification of drugs, allowing easy access to the information (type of drugs, expiry date);

2. Organize weekly environmental cleaning in the pharmacy warehouse and environs.*

State your Previous Working Experience 1

Previous Position/Employer/Duration (e.g Pharmacy Supervisor/Action Against Hunger/Feb 2021 to Feb 2022)
Provide Summary of your Work Responsibilities (not more than 300 words)
Example:

1. Maintain an organized and clean pharmacy in the warehouse: the drugs must be properly stored and organised in a hygienic and clear way according to Action Against Hunger’s rules of the classification of drugs, allowing easy access to the information (type of drugs, expiry date);

2. Organize weekly environmental cleaning in the pharmacy warehouse and environs.*

State your Previous Working Experience 2

Previous Position/Employer/Duration (e.g Pharmacy Supervisor/Action Against Hunger/Feb 2021 to Feb 2022)
Provide Summary of your Work Responsibilities (not more than 300 words)
Example:

1. Maintain an organized and clean pharmacy in the warehouse: the drugs must be properly stored and organised in a hygienic and clear way according to Action Against Hunger’s rules of the classification of drugs, allowing easy access to the information (type of drugs, expiry date);

2. Organize weekly environmental cleaning in the pharmacy warehouse and environs.*

State and LGA of Origin (e.g. Nangere, Yobe State)*

Have you completed your National Youth Service Corps or do you have the certificate of exemption from NYSC?*

Please upload copies of credentials (Valid ID Card, Degree Certificates, NYSC Certificate, Indigene Certificate) in a single PDF file*

State your Level of Expertise using Excel (Beginner, Intermediate, Advance)*

Are you a current/former employee of Action Against Hunger? If yes, state your employee ID*

Conflict of Interest Declaration: Do you have any relatives (e.g. 1st and 2nd degree of consanguinity or affinity) that currently work for Action Against Hunger? If Yes, please provide their names, position, work location, and type of relationship.
Do you know anybody (e.g. friends, former co-workers, classmates, etc) who is currently working for Action Against Hunger? If Yes, please provide their names, position, work location, and type of relationship*

Have you ever been charged with a sexual exploitation, sexual abuse, or sexual harassment offence? If Yes, please provide details:*

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YOU HAVE TALENT AND PASSION. WE HAVE OPPORTUNITIES.TOGETHER WE CAN CHANGE THE WORLD!

Human Resources Assistant

Apply for this position

YOU HAVE TALENT AND PASSION. WE HAVE OPPORTUNITIES.

TOGETHER WE CAN CHANGE THE WORLD!