Human Resources Assistant

Potiskum, Yobe State, Nigeria

Full Time

Human Resources

Entry Level

Company Overview

Action Against Hunger is an international humanitarian organisation committed to ending world hunger. For almost 40 years, across nearly 50 countries, we have been working to fight undernutrition and support communities affected by crisis across the globe.

We carry out innovative, lifesaving programmes in Health, Nutrition, Water, Sanitation and Hygiene, Disaster risk reduction, Mental Health and Care Practices, Food security and Livelihoods and Social Protection.

Action Against Hunger began operations in Nigeria in 2010 in response to the high rate of chronic malnutrition in Northern Nigeria, focusing on integrated programming.

In 2011, we expanded our work to begin implementing nutrition development projects in Jigawa and in Yobe. Following the crises in Northeast Nigeria, we further expanded our operations to address the Nutrition, Health, Food security and livelihoods, WASH, and shelter needs of conflict-affected communities.

Action Against Hunger Nigeria programme is supported by FCDO, ECHO, GAC, BHA, SDC, UNICEF, EU, AFD, SIDA and GFFO.

Action Against Hunger is currently looking to fill the role of Human Resources Assistant, who will be responsible to provide support on all HR related activities in the base that are in lines with ACF HR Nigerian mission’s procedures.

Position Details

Reporting to: Human Resources Manager

Proposed start date: December 2024

Work location: Potiskum, Yobe State

Key Responsibilities:

Act as the main point of contact for distributing documents and items to the team, including monthly payslips, timesheets, and brief updates;
Regularly update and manage Action Against Hunger's communication boards, contact lists, and the monthly training tracker for Yobe;
Maintain a database of staff information, create files for new joiners, and follow up with staff to collect any missing documents or details;
Prepare payment schedules for daily workers, including seconded staff and hotel expenses;
Responsible for the monthly filing and archiving of all HR documents such as payslips, leave forms, and timesheets;
Handle accommodation bookings for ACF staff and guests visiting Yobe;
Organize and maintain necessary personnel and contractual documents for all base staff;
Manage both physical and electronic archiving of HR files in accordance with established procedures;
Compile and report claims from national staff to the HR manager;
Prepare, compile, and distribute mission-related documents weekly, such as job announcements and recruitment updates;
Ensure all documentation is ready for new staff onboarding to help them access ACF's social benefits;
Prepare HR files for audits and verification visits;
Maintain confidentiality regarding all HR-related matters;
Timely process contract amendments and extensions, ensuring staff understand their contract terms and conditions;
Ensure proper administration for exiting staff, including issuing early notice, filing documents correctly, and conducting exit interviews;
Educate new joiners about the ACF performance appraisal system and support adherence to timelines for individual action plans, monthly check-ins, probationary reviews, mid-term assessments, and annual appraisals;
File and archive recruitment documents according to reference numbers;
Serve as the main communication point for candidates throughout the recruitment process;
Schedule technical assessments and interviews;
Facilitate the integration of new employees;
Archive training certificates in HR files as per the archiving guidelines;
Forward identified skill improvement areas from performance appraisals to the line manager;
Update HR database with changes related to staff bank accounts;
This job description outlines essential tasks, which may evolve based on project needs.

Position Requirements:

Bachelor's degree in Human Resources, Public Administration, Social Sciences, or a related field;
Minimum of 6 months in Human Resources Management (experience in an NGO is preferred);
Proficient in Hausa and English;
Strong analytical and writing abilities;
Familiarity with Nigerian Labor Law and the National Social Security Law provisions;
Proficient in MS Office, including Word and Outlook, with advanced skills in Excel.

Our employees enjoy a work culture that promotes diversity and inclusion.

The deadline for this position is Monday, 11th November 2024.

Action Against Hunger does not charge any fee at any stage of the recruitment process (application, interview, processing).

Action Against Hunger is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people and adults. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Action Against Hunger provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, national origin, age, disability or genetics.

All selected candidates will undergo rigorous reference and background checks, and will be expected to adhere to organizational standards and principles.

Other benefits include but not limited to 100% health care coverage, free and direct access to Cross Knowledge e-learning platform.

Women at Action Against Hunger are entitled to benefits such as maternity leave, compassionate leave for a hospitalized child and creche facilities for babies and toddlers.

All candidates MUST ensure they answer all the questions asked for this application. Failure to do so means candidates will not be considered for the process.

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1. Maintain an organized and clean pharmacy in the warehouse: the drugs must be properly stored and organised in a hygienic and clear way according to Action Against Hunger’s rules of the classification of drugs, allowing easy access to the information (type of drugs, expiry date);

2. Organize weekly environmental cleaning in the pharmacy warehouse and environs.*

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Example:

1. Maintain an organized and clean pharmacy in the warehouse: the drugs must be properly stored and organised in a hygienic and clear way according to Action Against Hunger’s rules of the classification of drugs, allowing easy access to the information (type of drugs, expiry date);

2. Organize weekly environmental cleaning in the pharmacy warehouse and environs.*

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Previous Position/Employer/Duration (e.g Pharmacy Supervisor/Action Against Hunger/Feb 2021 to Feb 2022)
Provide Summary of your Work Responsibilities (not more than 300 words)
Example:

1. Maintain an organized and clean pharmacy in the warehouse: the drugs must be properly stored and organised in a hygienic and clear way according to Action Against Hunger’s rules of the classification of drugs, allowing easy access to the information (type of drugs, expiry date);

2. Organize weekly environmental cleaning in the pharmacy warehouse and environs.*

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YOU HAVE TALENT AND PASSION. WE HAVE OPPORTUNITIES.TOGETHER WE CAN CHANGE THE WORLD!

Human Resources Assistant

Apply for this position

YOU HAVE TALENT AND PASSION. WE HAVE OPPORTUNITIES.

TOGETHER WE CAN CHANGE THE WORLD!